Summary:
Under general supervision but according to established polices and procedures performs clerical support functions related to an in-house post-graduate training program. Utilizes a thorough knowledge of the department Hospital and specific program to gather and interpret material and to prepare reports and records. Assists in coordinating recruiting efforts program schedules and activities and establishment and maintenance of required filing and record systems. Performs a combination of the following duties.

Responsibilities:
Performs a variety of clerical tasks relative to collection organization preparation distribution and record keeping of large volumes of information necessary to meet recruiting documentation and information requirements of in-house post-graduate training program specifications.



According to specific guidelines assembles literature to be sent out to recruit programs participants. May compose and type introduction letters forms and other descriptive literature to be included in the recruiting package. Mails information to designated institutions.



Receives telephone and written inquiries about the program or request for application. Gathers required documents and forwards to requestor. According to established guidelines screens compiled applications for adherence to standard requirements. May research files to secure additional pertinent information to be included with application for review by supervisor and/or other designated reviewers.



Orders and distributes such as correspondence forms statistical analyses agendas and reports including large volumes of material related to program content and purpose prepared for faculty advisors program members and regulatory or accrediting agencies.



May maintain petty cash funds distributing monies as authorized and maintaining appropriate records. May receive and deposit application or registration fees to designated account.



Utilizing a thorough knowledge of the Hospital department and program acts as a resource person to program participants as well as other Hospital staff to provide information. Acts to resolve matters on own within the scope of responsibility and authority.



Develops maintains and revises as necessary records and filing system including updating program manuals as instructed.



Provides functional guidance to other clerical personnel who may assist during peak periods with the preparation of correspondence brochures and manuals.



Maintains program statistics as required by the Hospital and outside agencies. May tabulate data and perform some statistical analyses to prepare recruiting reports. May maintain participant-related expense data such as telephone travel etc.



Maintains department library ordering books and journals as directed or assisted in document research.



Performs other related duties as required.

Other information:
BASIC KNOWLEDGE:



Work requires in addition to the skills normally obtained through completion of a high school education up to one year of specialized training including course work in correspondence typing and general business procedures or the equivalent.



Analytical ability to locate research and interpret data.



Organizational skills to gather assemble and maintains data from a variety of sources.



Proficient typing skills to prepare a variety of materials such as correspondence forms and manuals.



Good knowledge of English grammar punctuation and spelling to complies and edit written materials.



Interpersonal skills to effectively interact with all levels of Hospital personnel and persons outside the Hospital.



EXPERIENCE:



Six to twelve months experience on the job training and experience to become familiar with the department*s policies and procedures.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.

Location: Rhode Island Hospital USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union