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Assistant Property Manager
Glendale, CA
Job Description
We are currently seeking an Assistant Property Manager to join our healthcare-focused Property Management team. Our Healthcare Team helps our client strategize, evaluate, and execute real estate transactions to meet their business and occupancy needs.
In this role, you will manage and execute routine lease transactions while fostering client relationships and supporting business growth. You will be responsible for contributing to or overseeing regular reporting, budgets, cash flow forecasts, collections, lease abstracts, and memorandum documenting significant tenant issues and tenant relations. You will work primarily in an observatory capacity role on complex projects.
Here is some of what your day will look like:
Managing industry-changing properties
As the Assistant Property Manager (APM), you will work alongside and provide support to the General Manager in overseeing portions of our client's Southern California Medical Office Building portfolio, including both owned and leased properties. Multi-tasking and flexibility are essential skills needed in this role. Primary responsibilities include interfacing with tenants, landlords, facility staff, finance team members, third-party vendors, and the client, as well as responding promptly and professionally to tenant requests and other building issues. Track & follow up on tenant and client requests. Review monthly financial reports, assist in rent collections, and help manage minor Tenant Improvement projects. The keys to success will be engaging with tenants and landlords while ensuring that our client receives outstanding customer service.Additionally, you will work with our team to support new initiatives that enhance service delivery.
Administrative and Financial
100% certificates of insurance are accurate and in compliance with standards
Contract and lease files are accurate, up to date, and tracked in Yardi
Assist in Management Audits and new property start-ups
Process accounts payables (AP) and accounts receivables (AR)
Tenant Billings review
Assist GM with the preparation of monthly/quarterly reporting and annual budgets.
Client/Tenant Services/Day-to-Day Operations
Ensure all tenant communications are of the highest quality
Liaison between tenants and facilities/building engineers, security and housekeeping
Construction Projects/Contractor Relations
Scheduling the use of materials to be moved into or out of the property
Strong customer service skills
Assist with ad hoc projects under the guidance of Senior team members.
Creating strategic and collaborative solutions
You are an individual who sees the big picture, acts decisively, and focuses on creating an energized and collaborative environment. As an Assistant Property Manager, you will contribute to the establishment and refinement of work quality, cultural initiatives, and best practices to drive results as a team. You will also contribute to developing successful, diverse teams through inclusive and thoughtful means of communication. Success will be measured by your ability to develop winning strategies for project execution.
Embracing the human side of business
You are people-focused, seeking out and understanding the needs, perspectives, and motivations of clients, tenants, and team members alike. Your ability to manage tenant relationships will allow for seamless conflict resolution, account maintenance, and overall development of client relationships.
Sound like the job you're looking for? Before you apply it's also worth knowing what we're looking for:
Required
A high school diploma or GED
3+ years of experience supporting a commercial property management team (or comparable relevant experience)
Experience in Microsoft Office, Excel, and work orders
Familiarity with and understanding of leases and lease language
Ability to effectively present information and respond to questions from senior-level management, clients, tenants, vendors, peers, and the public
A valid California Real Estate license or be willing and able to obtain one within six (6) months of hire.
Preferred
A bachelor's degree
Familiarity with Yardi, Corrigo, and AP/AR
Spanish-speaking competency
Certificates of insurance, and tenant interaction
Schedule: Monday - Friday 8 a.m. - 5 p.m.
Pay $70,500 - 85,000 with a 7.5% targeted bonus of the annual salary
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
In this role, you will manage and execute routine lease transactions while fostering client relationships and supporting business growth. You will be responsible for contributing to or overseeing regular reporting, budgets, cash flow forecasts, collections, lease abstracts, and memorandum documenting significant tenant issues and tenant relations. You will work primarily in an observatory capacity role on complex projects.
Here is some of what your day will look like:
Managing industry-changing properties
As the Assistant Property Manager (APM), you will work alongside and provide support to the General Manager in overseeing portions of our client's Southern California Medical Office Building portfolio, including both owned and leased properties. Multi-tasking and flexibility are essential skills needed in this role. Primary responsibilities include interfacing with tenants, landlords, facility staff, finance team members, third-party vendors, and the client, as well as responding promptly and professionally to tenant requests and other building issues. Track & follow up on tenant and client requests. Review monthly financial reports, assist in rent collections, and help manage minor Tenant Improvement projects. The keys to success will be engaging with tenants and landlords while ensuring that our client receives outstanding customer service.Additionally, you will work with our team to support new initiatives that enhance service delivery.
Administrative and Financial
100% certificates of insurance are accurate and in compliance with standards
Contract and lease files are accurate, up to date, and tracked in Yardi
Assist in Management Audits and new property start-ups
Process accounts payables (AP) and accounts receivables (AR)
Tenant Billings review
Assist GM with the preparation of monthly/quarterly reporting and annual budgets.
Client/Tenant Services/Day-to-Day Operations
Ensure all tenant communications are of the highest quality
Liaison between tenants and facilities/building engineers, security and housekeeping
Construction Projects/Contractor Relations
Scheduling the use of materials to be moved into or out of the property
Strong customer service skills
Assist with ad hoc projects under the guidance of Senior team members.
Creating strategic and collaborative solutions
You are an individual who sees the big picture, acts decisively, and focuses on creating an energized and collaborative environment. As an Assistant Property Manager, you will contribute to the establishment and refinement of work quality, cultural initiatives, and best practices to drive results as a team. You will also contribute to developing successful, diverse teams through inclusive and thoughtful means of communication. Success will be measured by your ability to develop winning strategies for project execution.
Embracing the human side of business
You are people-focused, seeking out and understanding the needs, perspectives, and motivations of clients, tenants, and team members alike. Your ability to manage tenant relationships will allow for seamless conflict resolution, account maintenance, and overall development of client relationships.
Sound like the job you're looking for? Before you apply it's also worth knowing what we're looking for:
Required
A high school diploma or GED
3+ years of experience supporting a commercial property management team (or comparable relevant experience)
Experience in Microsoft Office, Excel, and work orders
Familiarity with and understanding of leases and lease language
Ability to effectively present information and respond to questions from senior-level management, clients, tenants, vendors, peers, and the public
A valid California Real Estate license or be willing and able to obtain one within six (6) months of hire.
Preferred
A bachelor's degree
Familiarity with Yardi, Corrigo, and AP/AR
Spanish-speaking competency
Certificates of insurance, and tenant interaction
Schedule: Monday - Friday 8 a.m. - 5 p.m.
Pay $70,500 - 85,000 with a 7.5% targeted bonus of the annual salary
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
3+ years
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