Key Responsibilities:
- Provide executive administrative and recruiting support to the X-6 Division at Quantech
- Assist with backup administrative support for other offices at NRO when required
- Maintain the X6 office in a manner that reflects the professionalism required for the industry
- Conduct full cycle recruitment for professional candidates for Quantech's execution teams and corporate office
- Generate qualified applicants through advertising, networking, sourcing, screening, and interviewing
- Recommend prospective candidates for employment and extend offers of employment to successful candidates
Required Skills and Qualifications:
- Excellent organizational and time management skills
- Strong background in Administrative Assistant related support
- Ability to interact and support Senior Government and Military personnel
- Strong communication and interpersonal skills
- Ability to work effectively in a team and independently
- Knowledge of recruitment concepts, practices, and procedures
- Knowledge of employment law
Administrative Assistant Tasks
- Maintain a calendar and schedule of appointments for a manager or office
- Answer routine telephone calls, direct calls and take messages
- Greet and escort visitors
- Retrieve, sort, and distribute incoming mail, newspapers, faxes, and otherpublications/documents
- Prepare travel/training arrangements and process travel/training accounting/vouchers forthe program office
- Draft, proofread, edit and provide critical/final review of correspondence
- Draft documents such as instructions, spreadsheets, presentations and reports
- Build briefing packages and present information
- Analyze metrics and provide summary to senior management
- Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
- Assist in planning, scheduling, organizing, and execution of meetings, events,conferences, off-sites, and reserving related conference rooms
- Participate in meetings and events: may serve as recorder and may present position-related information
- Maintain an efficient office environment to include assisting in the ordering ofsupplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning
Recruiting Tasks
- Handle administrative tasks in support of recruiting process
- Evaluate resumes
- Develop and place employment campaigns
- Post and maintain job boards for both internal and external open positions
- Open position requisitions for X-6 team
- Schedule Interviews
- Prepare new hire and termination packages for X-6
- Responsible for on-boarding and off-boarding of X-6 employees
- Conduct reference checks and verify education and experience
- Ensure all necessary candidate paperwork is completed and signed
- Source candidates through internal and external sources; existing databases, advertising, managing internet-based recruitment process, professional networks, job fairs, employee referrals, college/university recruiting programs
- Coordinates entire process of responding to current government contract job fill requisitions by quickly submitting qualified candidates for each requisition
- Coordinate process of sourcing candidates for proposals to support staffing and key resumes. Produces letters of intent to prospective candidates submitted in bid.
- Set expectations / negotiate with candidates with regard to salary
- Prepares and sends offers of employment
- Report status updates of recruitment activity regularly
- Attend events for recruiting and company recognition
- Develop best practices and foster information sharing with management
- Take initiative and propose alternative strategies to meet challenging demands and deadlines
- Be prepared to function as an "Administrative Floater" to support the various customer Directorates/Offices with Administrative Assistant coverage during periods of absences of the primary employee.
- Perform normal office management functions such as greeting and escorting visitors, ordering office supplies, retrieving mail, reserving and maintaining the conference calendar and other related tasks.
Competencies:
Effective communication skills. Strong organizational skills. Detail oriented, ability to prioritize workflows. Maintain confidentiality on all personnel issues.Knowledge of employment and hiring practices.
Education Required:
Bachelor's degree required, experience in lieu of degree is acceptable.
Years of Relevant Experience:
Minimum of 10 years of relevant work experience. Direct contract work experience on Intelligence Community support contracts for technical knowledge of positions for which they are recruiting
Security Clearance: TS/SCI w/ CI POLY