Extra Help - Grants and Contract Associate - Environmental & Occupational Health - Job at University of Illinois Chicago in Chicago, IL

Extra Help - Grants and Contract Associate - Environmental & Occupational Health

Chicago, IL

Posted 12 days ago

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Job Description

Extra Help - Grants and Contract Associate - Environmental & Occupational Health Sciences

Extra Help - Grants and Contract Associate - Environmental & Occupational Health Sciences

This Position is temporary, non-benefits eligible, and is limited to 900 hours.

Hiring Department: Environmental & Occupational Health Sciences

Location: Chicago, IL USA

Requisition ID: 1025014

Posting Close Date: 5/10/2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Position Summary

The Extra Help Grants and Contracts Associate will be responsible for sponsored research administration within the SPH Division of Environmental and Occupational Health Sciences (EOHS). EOHS is a research-intensive unit, and responsibilities will include identifying funding sources for Principal Investigators, drafting pre-award proposals for submission, contract negotiation, sub-award issuance, and pre- and post- award administration. Serves as a subject matter expert on grant management to principal investigators, project coordinators and directors, and acts as a liaison to the Office of Sponsored Programs (OSP). The position will work closely with divisional colleagues in business/finance administration and human resources to ensure smooth divisional operations.

Duties & Responsibilities

Manage post-award project administration (financial). Includes: Acting as a liaison to Grants and Contracts and external and internal auditors; managing, reviewing, editing, and administering all financial activities of grants, contracts, consulting agreements, subcontracts, and vendor agreements for sponsored projects; initiating all purchasing and travel for specified sponsored projects and maintain compliant records of all purchases/grant expenditures; informing PIs and research staff of changes in sponsor policies and regulations; manage, coordinate and ensure compliance with changes; managing and resolving compliance issues including conflict of interest, sub recipient reporting, etc.; collaborating with the unit business manager to respond to internal and external auditors for the audit of research projects by collecting and preparing all necessary information, informing PI and department administration of audit findings; obtaining approval of the PI for all financial activities associated with sponsored projects; managing personnel appointments and projections to comply with award budget; prepare regular expense reports for PI review; prepare and process invoices for subawards, consulting agreements, MOUs, and vendor agreements; managing requests for no-cost extensions, progress reports, prior approvals, and grant closeouts on behalf of PIs; tracking and reporting all effort associated with sponsored research awards; and training all grant personnel including student trainees and student research assistants.

Post-award project administration (non-financial). Includes: Preparing IRB progress reports, final reports, and related forms in collaboration with PIs; provide orientation to faculty/staff regarding day-to-day management and reporting requirements of research projects; and train sub-recipients and consultants on appropriate UIC processes for reporting, invoicing, and expensing on awards received.

Manage pre-award project administration. Includes: Researching sponsor requirements at the proposal stage and ensuring compliance prior to application submission; directing the funding application process and administering research proposals and subcontracts; preparing Proposal Approval Form (PAF) for routing to the Office of Research Services; organizing and preparing pre-award proposal documentation, including budgets, institutional information, budget justifications, sponsor compliance, regulatory information, and Institutional Review Board (IRB) status; communicating with subcontract faculty/staff to gather details needed for grant application (budget, justification, scope of work, etc.); and collecting and routing documentation for Just-In-Time sponsor requests including supporting documentation.

Perform other related duties and participate in special projects as assigned.

Qualifications:

Minimum Qualifications

Bachelor's degree in business administration, accounting, finance, economics or a field related to the position
Additional knowledge, education, training and/or sponsored project experience in the area of specialization inherent to the position may be required:

Preferred Qualifications

2 years of grants/research administration experience.
Demonstrated experience with grants management in a University setting.
Knowledge of federal, state, and sponsor policies, procedures, laws, regulations, and codes applicable to the administration of grants and contracts.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees.
Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

To apply, visit

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The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.

The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.

Job Summary

Company

University of Illinois Chicago

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

2+ years