Administrative Assistant, Study Abroad - Job at George Washington University in Washington, DC

Administrative Assistant, Study Abroad

Washington, DC

Posted 10 days ago

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Job Description

I. JOB OVERVIEW

Job Description Summary:	The Office for Study Abroad (OSA) provides and facilitates quality international educational opportunities at The George Washington University. As educators, we promote students' academic, personal, professional, and intercultural development before, during, and after their study abroad experiences. We respond effectively to individual student needs, while fostering cultural understanding and self-awareness throughout the student body, contributing to an increasingly internationalized campus. The OSA works with undergraduate students seeking semester or year-long study abroad experiences both outbound from and inbound to GW. As international educators, we also celebrate the diversity of GW's student body as one of its greatest assets. We recognize the tremendous value of learning from each other's differences and are committed to promoting this diversity in study abroad. We are particularly focused on working to improve the participation of students from groups that are typically underrepresented in study abroad. The George Washington University (GW) Office for Study Abroad (OSA) seeks an Administrative Assistant, Study Abroad. This position will primarily be responsible for assisting with the administrative tasks related to the logistics of coordinating semester study abroad experiences at the university level. Reporting to the Senior Study Abroad Coordinator, the Administrative Assistant, Study Abroad through technological and logistical support contributes to students' successful participation in and preparation for various study abroad programs offered through GW and therefore university priorities of internationalization, inclusion, retention, and quality academic and experiential learning. Responsibilities include: Processing transfer credit and semester registration within Banner Developing, updating, maintaining, and advising on visa and entry guidelines for key locations such as Italy, France, Spain, UK, and Chile Collaborating with and coordinating semesterly student visits to the Italian Embassy of DC for student visa appointments Facilitating the program commitment process within TerraDotta Selecting awardees and processing office-provided scholarships Coordinating weekly eligibility reviews of study abroad applicants with external campus partners Providing logistical support for office events and programming Liaising with the exchange team and assisting with outreach related to the program nomination process The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Bachelor's degree desired Strong attention to detail Strong problem-solving and critical-thinking skills Strong written, spoken, and interpersonal communication skills Experience working in a study abroad office/university advising team Ability to work well with academic and student services offices Experience completing multiple projects simultaneously Prior experience working with TerraDotta software Prior experience working with student information systems such as Banner Prior experience planning, coordinating, and executing events and programming Prior experience with various international student visa policies and procedures
Typical Hiring Range	Commensurate with Experience.

II. JOB DETAILS

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	Academic Affairs
Family	Administration
Sub-Family	Administrative / Operations
Stream	Service and Support
Level	Level 2
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Monday - Friday, 8:30 a.m. - 5:00 p.m. Occasional nights and weekends.
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:	Employer will not sponsor for employment Visa status
Internal Applicants Only?	No
Posting Number:	S012983
Job Open Date:	04/25/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Job Summary

Company

George Washington University

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

High School or Equivalent

Required Experience

1 to 5 years