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Job Description:

Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.

A commercial aircraft manufacturer, with Space and Defence as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader.

Airbus has built on its strong European heritage to become truly international - with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than sixfold order book increase since 2000.

Airbus Americas Corporate Jet is looking for a Executive Administrative Assistant (Contract) to join our AAJ Sales North America team, based in Herndon, Virginia.

The Customer Support team provides aircraft operations support throughout the aircraft's operational life. The team coordinates, implements and monitors all services customized to meet the customer's specific needs, to ensure a positive customer relationship. Our Field Service teams provide technical support so our customers can operate safely and efficiently. Being based at our customers' facilities enables us to have a strong customer relationship and understanding of the airline's technical and operational needs.

The Washington, D.C. metro area is home to multiple Airbus offices: In our nation's capital you will find the Airbus Experience Center, a collection of interactive, multimedia exhibitions highlighting the extensive role the company plays in the aviation, aerospace and defense industries in the U.S. and around the world. The D.C. area is also home to our regional corporate headquarters - located adjacent to Washington Dulles International Airport (IAD) - it makes flying in a breeze!

At Airbus, we support you to work, connect and collaborate more easily and accessibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

Primary Responsibilities:

Agenda Management, Travel & Support: 50%

• The Administrative Assistant is in charge of assisting executives at the VP and sales director level. With extensive administrative experience, they maintain excellent communication with other executive teams and work to make sure that travel bookings and drafting of documents are accurate and produced in a timely manner.

• The VP of Commercials office and assistant work in conjunction with the HO Administration to make sure that while he works from a remote office, his administrative requests are handled in an accurate and timely manner.

• Schedule appointments, meetings, conferences, and travel agendas.

• Receive and screen telephone calls, letters, and/or visitors; make calls related to department matters.

• Prepare expense reports, Gifts and Hospitality applications and reconcile against corporate credit cards.

• Organize and maintain correspondence and records, following up on pending matters with limited direction.

• Prepare and collate presentations and reports for the department.

• Take Minutes for Sales Meetings.

Office organization, supplies and catering requests: 50%

• Arrange for meeting rooms, catering, and equipment set-up.

• Maintain the office areas organized and coordinate cleaning and or Facilities requests as needed from the cleaning crew and Airbus Facilities team.

• Provide assistance to other Administrative Assistants with meeting preparations and catering.

• Support basic research requirements for various special projects including coordination of outside consultants.

• Send sales material via DHL to potential customers

• Order supplies as needed and organize received orders.

Experience:

• Minimum 5 years proven office management, administrative or assistant experience

• Knowledge of office management responsibilities, systems and procedures

• Excellent time management skills and ability to multitask and prioritize work

• Attention to detail and solid problem solving skills

• Working experience in international context and highly complex matrix organizations

• Event management experience desirable

Licensure/Certifications:

• n/a

Knowledge, Skills, Demonstrated Capabilities:

• Solid customer service experience required.

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

• Excellent communication skills required; both verbal and written in English, Spanish (desirable)

Technical Systems Proficiency:

• Intermediate to Advanced skills in Microsoft Office required / G-Suite preferred

• Proficiency with Concur, Webex Meetings preferred

Citizenship:

• Authorized to Work in the US

Take your career to a new level and apply now!

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

Airbus in America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus in America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training.

Airbus in America expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. Improper interference with the ability of Airbus' employees to perform their job duties may result in discipline up to and including discharge.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

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