Summary:

The Administrative Assistant provides direct support to the Chief Information Officer (CIO) to effectively manage a broad range of day-to-day operational activities. This role actively interfaces with all levels of the Firm, including senior leadership, requiring a professional, positive, and calm demeanor. The Administrative Assistant supports the CIO with their strong organizational skills, impeccable attention to detail, and effective management of competing priorities and tasks.

Duties & Responsibilities:

• Organizes and schedules appointments and meetings, including but not limited to conference calls, Town Halls, video conference calls, and webinars.
• Prepares materials as necessary, takes minutes if requested.
• Helps to effectively manage, organize ever- changing priorities, using good judgment and self-discipline.
• Assists in preparation of reports, correspondence, and presentations.
• Keeps financial records, processes invoices and payment requests.
• Assists with department budget analysis.
• Creates, updates, and manages documents and spreadsheets.
• Answers and directs phone calls.
• Uses good business judgement to prioritize critical requests to the CIO.
• Maintains department administrative files and performs data entry as needed.
• Provides general administrative support for the department as needed, including preparing business correspondence, other documents, travel, etc.
• Ensures timely and regular attendance.
• Participates in special projects and/or other duties as needed.