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Excella is a leading provider of Agile software development and data and analytics solutions to clients in the federal, commercial and non-profit sectors. We believe that great work leads to greatthings -- our experts measure success by the positive impact we make on our clients, community, and colleagues. We are growing fast and need passionate, innovative people who love working with technology and are ready to make an impact. Here's what you can expect from us:
- Workplace sites look different for everyone - whether it's your home or the office, we believe in a flexible work/life balance that supports you regardless of your location. We offer a home office allowance that can be used for home officefurniture/equipment, a dailypass for a coworking space, etc. Our commute reimbursement plan has you covered for whether you bike, Metro, or drive to work.
- We offer top of industry medical, dental, and vision benefits with multiple options to choose from such as an employer-contributed health savings account, infertility coverage, and orthodontia so you can select the plan that works best for you.
- Regardless of what stage of life you're in, Excella wants to support you. We provide 8 weeks of Parental Leave, discounted pet insurance, and a Care.com membership with 3 back-up emergency child or elder care days annually - all available to you on your first day.
- Starting day one, every employee is bonus eligible and receives 15 days of paid vacation, 6 federal holidays, and 4 floating holidays.
- Doing your best work means having the best tools! Excella's TechEleX program provides you with multiple options to suit your technology needs. Choose between a variety of Mac or PC devices, and to ensure your hardware remains current, at the end of a 3-year period Excella will replace your existing computer with a new model from the program. Plus, we'll even give you the original device to keep for your personal use!
- Excella provides a Workplace Allowance to offset both the costs to maintain a distributed work environment and to enhance your workplace wellness. Excella will reimburse all full-time Excellians for up to $500 in expenses incurred during the calendar year.
- Diversity and inclusion matter. Excella created and continues to support employee led-affinity groups and the Inclusion Diversity Equity Ambassador (IDEA) team, a cross-functional employee-led initiative to continually foster innovation and increase inclusion within Excella.
- We'll invest in your career by providing 3 days of paid professional development every year, including travel and registration fees to attend classes and conferences.
- We encourage mindfulness and overall well-being through employee wellness events, a HeadSpace membership, as well as access to TalkSpace and mental health coverage through our medical plans.
Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Technology and Innovation Officer (CTIO). The ideal candidate will be responsible for performing tactical and strategic support tasks for the CTIO and team, while ensuring the smooth operation of the CTIO's office. This individual will be a liaison for the CTIO team when engaging with internal and external stakeholders. This is a remote flexible role; however, the candidate will be expected to travel within the DC metro area to support onsite CTIO events, as needed. The successful candidate will be a member of a team of Administrators that reports directly to the Lead Executive Administrator.
Responsibilities:
- Manage the CTIO's calendar and contacts including scheduling meetings, appointments, events, and keeping contact details up to date.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Attend meetings to provide administrative support, take notes, and follow up on action items, as needed.
- Screen and prioritize incoming communications, including emails, phone calls, and meeting requests and respond accordingly.
- Assist in preparing and editing documents, agendas, research, reports, and presentations.
- Manages team-wide projects/programs and special initiatives as assigned by the CTIO.
- Serve as a liaison between the CTIO, internal and external stakeholders.
- Manage expenses, process invoices, and maintain the budget for the CTIO's office.
- Coordinate logistics for various celebratory milestones and events.
- Stay informed about industry events and trends, suggesting relevant opportunities for participation.
- Collaborate and build relationships to drive results in a matrixed organization.
- Plan virtual, on-site and off-site meetings, as well as special events, company events and team-building activities while working with the appropriate cross-functional teams.
- Support the development of building a strong workplace culture with a focus on teamwork, collaboration, responsiveness, and fun.
Qualifications:
- Bachelor's degree or equivalent professional experience preferred.
- Minimum of 5 years of proven experience as an Executive Assistant or similar role, supporting C-suite executives.
- Demonstrates excellent organizational, time management and communication skills.
- Proficient in Microsoft Office suite, with an aptitude to learn firm specific tools.
- Ability to handle confidential information with discretion and professionalism.
- Detail-oriented with a high level of accuracy and attention to detail.
- Capable of working independently, prioritizing tasks, and adapting to changing priorities.
- Willingness to demonstrate Excella's Core Values (flexibility and initiative) and a proactive approach to support the company's evolving needs.
Excella is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Excella is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact or 703-840-8600.
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