Senior Contracts Coordinator/Contracts Coordinator

Bethesda, MD

Posted 12 days ago

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Job Description

Position: Senior Contracts Coordinator/Contracts Coordinator

Location:

US-based/Remote

Job Id: 2229

# of Openings: 1

Hours: 40 hours per week, Exempt

Department: Contracts

Salary: Commensurate with required experience and qualifications

Reports to: Senior Contracts Manager

Location: Remote; in-person operations based in Chevy Chase, Maryland, US

University Research Co., LLC (URC)

Guided by a strong vision of equitable and resilient systems that respond to people's needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality. We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:

Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other's skills and allocate work to maximize everyone's strengths.
Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people, and supports opportunities for all staff.
Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.

Responsibilities:

As a member of the Office of Contracts and Grants Administration, the Contracts Coordinator/Senior Contracts Coordinator will report to the senior contracts manager Insert title of supervisor and support contracts office in the negotiation, administration, and the closeout of prime contracts, subcontracts, grants under contracts, grants and cooperative agreements in addition to providing support to other HQ divisions to interpret contractual rules and regulations.

Specific responsibilities include the following:

Support the URC contracts team in managing prime awards to ensure full compliance with the awards' requirements, appropriate client regulations including Federal Acquisition (FAR) and the Agency for International Development Acquisition Regulation (AIDAR), 22 CRF 228, 2 CFR 200 and 700, 45 CFR 75, other donors' regulations, and URC policies and procedures.
Assist the URC contracts team in negotiating and administering various types of awards (contracts, grants and cooperative agreements) and prepare communications to the Clients/Donors for approvals, extensions, modifications and amendments, supplemental funding requests, key personnel notifications, close-outs and other actions related to the prime awards.

Under the supervision of the URC senior contracts manger, provide day to day contractual support to the program divisions including monitoring of prime award implementation, subcontracts and subawards through project inception to closeout
Support URC program and service delivery divisions on procurement and consultants engagement procedures funded under the prime award.
Coordinate with program managers on financial and administrative matters that have impact on the prime awards.
Liaise with the Finance Department on contract-related matters such as cost share and assist in the resolution of audits/financial reviews findings.
Review and provide input and updates to the contracts database.
Provide support to Proposal/Application teams as needed.
Other contractual duties as needed and required and other related and relevant duties in this area as assigned.

Knowledge, Skills and Abilities

Knowledge of appropriate fundamental principles, rules and regulations governing various federal awards.
Good critical thinking and problem-solving skills.
Excellent oral and written communication skills.
Flexibility to adapt and to embrace to changing work requirements is essential.

Qualifications:

Required Experience and Qualifications

Education: A Bachelor's degree is required preferably in business administration, accounting, economics or other relevant
Minimum of three years of work experience, at least some of which is in an international donor funded organization or for a U.S. government contractor.
Computer proficiency in Excel and MS Word and other MS Office suite applications is required
Familiarity with federal contracting environment and hands-on on contract administration experience is desired.
Knowledge of another language(s) is desired, but not required.

Physical Demands

This assignment involves prolonged periods of sitting at a desk and working on a computer
This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
This position may require frequent travel to domestic and international locations with varying distances, duration, and modes of transport.
This position may require vision, hearing, talking, standing, sitting, walking, lifting.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Only shortlisted candidates will be contacted. CVs submitted for this opportunity may be retained in our database for other/future opportunities, unless we are directed otherwise.

URC is proud to be an Equal Employment Opportunity employer.

We value and seek diversity in our workforce.

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Job Summary

Company

University Research Co., LLC

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

3+ years