Senior Program Analyst
Arlington, VA 
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Posted 14 days ago
Job Description
Senior Program Analyst
Job Locations US-VA-Arlington
ID 2022-1867
Category Accounting/Finance
Type Full Time Regular
Telecommute Yes
Career Pathing Stream Consulting / Direct
Career Pathing Levels Sr. Associate
Overview

AVIAN is seeking a Senior Program/Financial Analyst to support the Office of Naval Research in Arlington, VA.

AVIAN (pronounced *a-v-yin*) is an employee-owned, entrepreneurial-spirited company where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

We are resourceful, responsive and reachable for various government and commercial clients in program, financial, and logistics management; engineering and systems engineering; test and evaluation of manned and unmanned systems; workforce development and training; communication strategy and graphic design.

The type of work we do is a direct result of the creativity of our team, and the talents they bring. But in the end, we are all driven by the purpose of taking care of those around us.

We're seeking people that are passionate and excited about creating well-crafted products and memorable experiences with our customers. We are not in the market of automated transactions; we build lasting relationships.

Responsibilities

Responsibilities:

    Provide mid-level program analyst support to ONR Code 32 in Arlington, Virginia.
  • Assist Program Officers and other government personnel manage internal workflow and tasks using the following software tools:
  • Broad Agency Announcement Document Console
  • Computer Optimized Batch Reconciliation Application (COBRA) Contract/Grant Award Management Information System (CAMIS)
  • Joint Appointment Module (JAM) (Contracting Officer Representative (COR) nomination tool) Defense Travel System (DTS)
  • Document Retrieval System (DRS)
  • Microsoft Access, Microsoft Sharepoint, and iConnect Naval Research Information System (NAVRIS)
  • Navy Enterprise Resource Planning (Navy ERP)
  • Navy-Marine Corps Intranet (NMCI)
  • Personnel Process Improvement (PPI) Suite System Program Budget Information System (PBIS) Standard Accounting and Reporting System (STARS) The Joint Personnel Accountability System (JPAS) Total Workforce Management System (TWMS)
  • Procurement Integrated Enterprise Environment (PIEE)
  • Assist Program Officer interactions with the broader naval science and technology enterprise, including operational commands, requirements, acquisition, contractors, universities, coalition partners, North Atlantic Treaty Organization (NATO) and Technical Cooperation Panels.
  • Provide information related to travel regulations and policies including the Joint Travel Regulations, foreign clearance guide, national and international visit requests, short and standard lead country clearances, Aircraft and Personnel Automated Clearance System, JPAS, standard and short lead visas, including fee and no-fee standard and short lead passports.
  • Assist program officers with DTS, enter travel requests into DTS, and work with the Scheduled Air Transportation Office (SATO) travel system to make airline, rental car and hotel reservations.
  • Assist with foreign travel requirements verification, invitational travel orders and vouchers, passport requests, Visa requests, visit requests, official diplomatic and country clearances, letters of expediting, country and diplomatic clearances, and other associated travel documentation and tasks.
  • Perform financial analysis to protect against federal anti-deficiency violations, internal procedural and accounting errors, and any other applicable problems associated with sources and usage of funds. Prepare funding documents using NAVRIS and Navy ERP. Track funding commitments, obligations, and expenditures and ensure Department of the Navy execution benchmarks are met.
  • Draft funding documents and Purchase Requests (PRs) that meet requirements of the Finance and Contracts Departments.
  • Monitor Program Officer's and/or Department' s financial execution status and prepare reports for Code 32 as needed.
  • Interact with ONR Financial Management and Contracting Offices to help Code 32 Program Officer(s) move financial actions smoothly through ONR s financial workflow processes.
  • Assist Code 32 Program Officer(s) to prepare financial management "phasing plans" to ensure Code 32 is meeting Department of the Navy execution benchmarks.
  • Assist Program Officers in the preparation, coordination, and evaluation of Broad Agency Announcements (BAA), Funding Opportunity Announcements, Requests for Information (RFI), Requests for Proposals (RFP), and proposal evaluation.
  • Provide general program management support on matters and issues consistent with ONR-sponsored projects.
  • Assist in responding to various data calls related to ONR-sponsored projects.
  • Travel occasionally in support of ONR activities such as conferences, international collaborations, operational exercises, operational demonstrations, and integration and planning meetings.
  • Provide logistical and scheduling support for Program Officer and other supported government personnel.
  • Maintain calendars for department leaders and conference room reservations
  • Book conference rooms and work with the ONR Corporate Strategic Communications (CSC) as necessary for coordinating off-site events.
  • Assist in building annual Program Objective Memorandum (POM) submissions, including R-2 Exhibits for the Navy Science and Technology Programs.
  • Assist in responding to queries from senior Department of Defense (DoD), Department of the Navy (DoN) and Congressional members.
  • Assist in preparing presentations and reports.
  • Facilitate communications among the Program Officer, Contracting Officer, and Contractor to speed the contracting process.
  • Collect and maintain relevant technical, financial, and policy directives that apply to supported Departments.
  • Attend ONR-sponsored meetings, prepare meeting minutes, conduct workshops, and distribute information in support of these meetings.
  • Prepare conference agendas and conference minutes.

Salary:

  • We offer competitive salary commiserate with experience; the range for this position is $88-$107k.
Qualifications

Position Requirements:

Secret-level security clearance.

Experience and proficiency in using commercial software packages, including at a minimum Microsoft Word, Excel, and PowerPoint and Adobe Acrobat.

Effective oral and written communication skills.

Team player skills and able to accept a wide range of assignments in a fast-paced workplace at short notice.

A high school diploma with at least at least ten (10) years of verifiable experience providing business and financial support to organizations with Science and Technology (S&T) and/or Research and Development (R&D) missions; or A bachelor' s degree from an accredited college or university and seven (6) years of experience providing verifiable business and financial support to organizations with S&T and/or R&D missions.

Completion of core certification training standards required for DAWIA BFM Level I and/or S&TM Level I, or professional experience supported in resume and/or training certificates comparable to DAWIA certification.

Verifiable experience with Navy Enterprise Resource Planning (Navy ERP).

Government planning, forecasting, program budgeting, funding, program execution monitoring, and reporting commitment, obligation, and expenditure benchmarks.

Verifiable experience developing and executing complex programmatic tasks, and interfacing with Government and support personnel in order to meet program manager needs.

Verifiable experience with acquisition strategies related to science and technology procurement.

Verifiable experience with the development and refinement of the science and technology investment strategy which includes, but is not limited to, providing support to the Business Financial Manager and Program Officers for such initiatives as well as for Congressional mandates.

Verifiable experience preparing funding documents, procurement packages and associated supporting documentation which may include, but is not limited to, Contract and grant checklists, DD254, Contract Data Requirements Lists (CDRLs) for grants and contracts based on guidance from Program Officers and review requirements checklists to ensure all required documentation has been provided by the vendor.

Verifiable experience responding to Data Calls which includes, but is not limited to, requests for information from multiple sources concerning technical, programmatic, and financial aspects of programs as well as status of proposals forwarded for contract/grant award. Data calls frequently provide a short turn-around time for responses. Work is done independently and provided to the Business Financial Manager for review and approval. Inquiries may need to be researched and coordinated with subject matter experts.

Verifiable experience in tracking availability and use of funds and review financial documents and plans for impact on program objectives and requirements to assist Program Officers to optimally allocate resources. This may include, but is not limited to, program specific financial issues related to deficiencies, excesses, trends and imbalances that directly impact ONR Code 32 Benchmarks for execution.


AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age,


 

Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
10 years
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