You will provide executive-level administrative support to 2-4 client service professionals as assigned based on coverage needs.
In this role, you will build rapport with assigned client service professionals, their clients, client assistants, internal colleagues and other executive assistants. You will serve as a liaison and representative for the client service professionals in dealing with clients, internal and external customers, and others while maintaining the confidentiality of highly sensitive information.
You will provide broad administrative support to help organize and leverage the client service professionals' time effectively. Your core responsibilities will include, but are not limited to, heavy calendar management, arranging often complex international and local travel, organizing and maintaining all client and internal files with firm authorized system, meeting, event and conference planning as well as coordinating logistics and technology for video conferences of all sizes. You will also be responsible for the preparation and submission of timesheets and expenses. You will manage/monitor WIPs (client accounting statements/invoices) upon request, complete miscellaneous printing, copying and mailing, and other duties as assigned.
You will manage and maintain all written communications including responding to and composing correspondence that does not require the personal attention of the client service professional or other consultants, as well as that which requires their signature. You will create, proofread and maintain communication and documents such as letters of proposals (LOPs), presentations and social media. You will work collaboratively with colleagues in meeting peak work demands, complete projects and other tasks, and join in team meetings and different training sessions.
For our USG entity, this role requires access to US government systems that require US citizenship.