Project Coordinator
Hampshire, IL 
Posted 1 month ago
Job Description

Position Purpose: Provide coordination support to project team as directed by Project Manager assisting in administration and organization of various project documents. This position requires an individual with a high level of organization, focus to detail and the ability to manage multiple tasks efficiently and effectively.

Essential Responsibilities

Pre-Construction - Assist Project Manager and Construction Team with the following:

  • Job Set Ups
  • Contractual Deliverables
  • Budget/Quantity Development
  • Drawing/Specification Distribution
  • Submittal Scheduling
  • Personnel Training
  • Orientation Facilitation
  • Safe Project Plan Development
  • Construction Planning
  • Utility 811 Locate Tracking
  • Subcontractor Qualifying
  • Pay App Submission
  • SharePoint File Management
  • Schedule Development

Construction - Assist Project Manager and Construction Team with the following:

  • Track/File Project Documentation
  • RFI/Submittal Delivery and Tracking
  • Weekly Quantity Entry
  • Inspection Form Review/Filing
  • Packing/Material Slip Tracking and Submission to A/P Department
  • Equipment and Tooling Tracking
  • Internal Project Reporting
  • Log and Distribute Meeting Minutes
  • Material Purchase Order Set Ups
  • Subcontractor Tracking
  • Billing Review
  • Quality Management System Assurance
  • Change Order and Legal Documentation Submission/Tracking
  • Job Book Specification and Design Documentation Field Distribution
  • PPE and Office Supply Ordering
  • As-Built Filing
  • Incident Reporting
  • Weekly Hour Reporting
  • Customer Requests
  • Cost Monitoring
  • Asset Tracking
  • Non-Conformance Tracking
  • Daily Job Journals

Post Construction - Assist Project Manager and Construction Team with the following:

  • Punchlist Development
  • Submission of Final As-Built Records
  • Final Payment Billing
  • Subcontractor/Vendor Closeouts and Payments
  • Internal Storage of Hard Copy Project Documentation
  • Asset Distribution Tracking
  • Lessons Learned Submissions
  • Project Closeout
  • Final Project Report Development
  • Customer Survey Documentation

Knowledge | Skills | Abilities

  • Detail orientated and ability to work with high accuracy
  • Diverse knowledge of consturction project adminstration/coordination
  • Ability to meet strict deadlines and due dates
  • Demonstrated ability to work with a diverse workface
  • Ability to communicate both orally and in writing using proper spelling, gramar, and punctuation
  • Capable to learn fast and adapt quickly
  • Superior time management skills, able to prioritize daily workload and plan ahead
  • Ability to work independently
  • Maintain confidentiality of project records and documents
  • Able to travel to various project locations
  • Extensive computer skills to include Acrobat, Microsoft - Word, Excel, PowerPoint, and SharePoint
  • Proven communication, organizational, and interpersonal skills


  • B.S./B.A. in Business Administration, Construction Management, Engineering, or related field preferred
  • 1-3 years of Construction Administration or related experience, preferably in the electrical utility industry

Work Environment

  • Primarily office environment with periodic site visits and/or site walk downs.
  • Occasionally work in outdoor weather conditions
  • This position requires frequent communication with employees and outside vendors. Must be able to exchange accurate information in these situations
  • Occasionally lifting up to 40 pounds
  • Must be able to remain standing for approximately 50% of the time
  • Occasional bending, stooping, squatting, reaching, climbing

MJE is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, disability, status as a covered veteran, or other military status.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
1 to 3 years
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