Proposal Coordinator
Reston, VA 
Posted 20 days ago
Job Description

Proposal Coordinator - Reston, VA

Location: Reston, Virginia

Centennial is a national leader in renovation, infrastructure improvements, new construction, sustainable initiatives and emergency services for facility owners. We operate a nationwide network of more than 30 offices led by construction professionals who share a common goal: to keep promises, honor commitments and exceed client expectations. Our performance helps forge strong partnerships, which are strengthened over time.

As the nation's foremost practitioner of Job Order Contracting (JOC) project delivery, Centennial tailors its performance-based approach to best address owner requirements. Centennial adapts its proven systems to ably address project intricacies, whether through Design-Build, Integrated Delivery, Construction Management, On-Call Construction, Engineering and Services or Facility Management.

Centennial serves institutions, government agencies and private industry. As a member of the Bilfinger Engineering and Services Group, Centennial helps clients better control day-to-day expenditures, lower energy consumption and reduce facility management costs.

People constitute Centennial's key differentiator - professionals committed to operating at the forefront of performance-based construction and contributing daily to mutually beneficial, long-term client partnerships.

Minimum Qualifications:

*One to three years of experience with writing and editing proposals or similar documents
*Bachelor's degree in English, Journalism, Marketing, Communications or related major from anaccredited college/university or an equivalent combination of education and experience
*Excellent writing, editing, and grammar skills
*Highly organized; able to manage assignments and ensure milestones are met for multiple proposalsin different phases of development at any one time
*Works well under pressure while maintaining a positive attitude
*Works independently and makes decisions quickly but willing to seek guidance when necessary
*Has a customer-oriented focus and basic knowledge of the proposal process
*Proficient with Microsoft Suite including Word, Excel, and PowerPoint
*Ability to generate simple graphics
*Ability to work an average workweek of 45 hours with extended hours as needed to meet deadlinesand infrequent weekend work may also be required

Scope of Responsibility:

The Proposal Coordinator assists with planning and executing successful proposal responses including writing support and administrative tasks, working collaboratively as part of a small proposal management team and with a range of corporate employees, consultants, and partner companies. The successful candidate must be willing to learn and implement best practices with respect to proposal development processes for a variety of markets including Federal Government, municipalities, schools, universities, and commercial customers. This position is a part of a small team that specializes in proposal development. The Proposal Coordinator reports to the Director of Proposal Management. Assignments may be given by multiple members of the team. Infrequent travel in support of business development activities may be required.

Position Duties:

*Analyze solicitations and develop outlines to inform others of the requirements
*Work with various departments and within corporate databases to research and gather pertinent data and metrics relevant to the proposal; develop narrative or graphics as appropriate to include data within the proposal
* Actively participate in development of proposals including project descriptions, proposal-specific resumes, past performance questionnaires, subcontractor lists, covers and tabs, cover letters, forms, presentations and interview responses, etc.; write section narratives as assigned
* Attend all kickoff and review meetings; be proactive in presenting appropriate information to the team and assisting with the development of strategic win themes and discriminators
* Participate in final submittal production (printing, assembly, shipping) including final electronic versions
* Meet tight deadlines while adhering to quality standards; work extended hours as needed to ensure all milestones are met
* Assist with the overall administrative operations of the department such as ordering bid bonds, inventorying office supplies, creating mailing labels, etc.
* Take full responsibility as assigned for responses to pre-qualification packages, sources sought notices, and less-complex RFQs
* Ensure quality control throughout the proposal process
* Help maintain the corporate library of past efforts for use on future proposals
* Constantly improve the proposal procedures for future bidding opportunities
* Other duties as assigned by Proposal Manager

* Must provide verification of being fully vaccinated against COVID-19 or present the basis for an accommodation upon hire, if not currently employed by Centennial. In some instances, government and client mandates may present alternative or additional terms

Please reach out to Kelly Cocca Baker (281) 714-6883 for any questions related to this position.

Centennial Contractors Enterprises Inc. is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin or ancestry, age, marital status, genetic information, disability, protected veteran status, on the basis of traits historically associated with race (including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), or any other status protected by the law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Fraudulent employment offers
We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of "authenticity", the Bilfinger brand and logo.

Please be advised that these communications are FRAUDULENT and are NOT sent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office. Never send money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in

If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to .

If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our only.

Centennial Contractors Enterprises, Inc. is an Equal Employment Opportunity employer.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
1 to 3 years
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