Editorial Assistant
Washington, DC 
Posted Today
Job Description
Job Description Summary:

Job Description:

**Cover letter required**

PNAS, one of the world's most-cited multidisciplinary scientific journals, is seeking an Editorial Assistant to join our Editorial team. The Editorial Assistant provides administrative support for the processing and peer review of standard manuscript submissions. Handles routine phone and email inquiries from authors and reviewers. Works closely with the journal's editorial board to facilitate the peer review process for articles submitted to PNAS. Reports to the Assistant Managing Editor or Senior Editorial Coordinator and keeps them informed about problem papers.

Job Description


  • Responsible for overseeing all aspects of peer review coordination from submission to transmittal for research articles (Direct Submission and Brief Reports)
  • Complete quality control checks for incoming research articles
  • Correspond with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries
  • Notify authors of manuscript decisions
  • Screen revisions for plagiarism and escalate to editorial ethics manager as needed
  • Monitor updates to the online submission systems and ensure requisite changes are made to the Information for Authors
  • Merge or update reviewer records with current information to maintain an up-to-date database/reviewer pool
  • Transmits manuscripts to production vendor
  • Act as the point of contact for production queries received from the production vendor
  • Contribute input for enhancements to the submission system
  • Perform a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone
  • Special projects and additional tasks as assigned


  • May include special projects and additional tasks as assigned.

Required Knowledge, Skills, and Abilities: Ability to solve intellectual problems using selection and applications of commonly used rules, procedures, and precedents. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments. Excellent communication skills with a proven ability to effectively interact with all levels of employees.
Minimum Education/Training Requirements: High School Diploma, GED, or equivalent knowledge.
Minimum Experience: Two years of related experience.

Preferred Qualifications:

  • Excellent written communication skills
  • Highly organized and detail-oriented
  • Proficient in Microsoft Office Suite, especially Excel
  • Proven ability to be a collegial and effective member of a team
  • Ability to read and comprehend complex material
  • Ability to solve intellectual problems using established rules, procedures, and precedents
  • Ability to handle sensitive material with discretion
  • Ability to work at a computer for extended periods of time
  • Applicants should include a cover letter describing their qualifications and interest in the position

Physical Capabilities: Ability to work at a computer for extended periods of time.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to Director, Editor, or other editorial staff. Supervisor is available to assign work and assist in problem resolution.
Work Environment: Office environment, with occasional travel between National Academies' facilities and to off-site meeting locations.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Employee Type:Employee

Scheduled Weekly Hours:37.5

City/State:Washington, District of Columbia
The National Academies are committed to providing equal and non-discriminatory employment opportunities for everyone it employs and serves. The National Academies take affirmative action to ensure that employees and applicants for employment receive fair and equal consideration and treatment, regardless of race, ancestry, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, physical or mental disability, medical condition , marital status, family responsibilities, genetic information, political affiliation, personal appearance, citizenship status, matriculation, unemployment status, military status veteran status, or any other characteristic protected by applicable law.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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