Manuscript Specialist- Cape Girardeau
Columbia, MO 
Posted Today
Job Description
Job ID
UM System - Columbia
Full/Part Time
Hiring Department

University of Missouri System- State Historical Society of Missouri

Job Description

The University of Missouri System (UM System) serves Missouri as the state's land-grant university and Missouri's only public research and doctoral-level institution. It has a unique mission to advance the opportunities for success and well-being for Missouri, the nation, and the world through transformative teaching, research, innovation, engagement and inclusion. The UM System consists of system administration and four universities: the University of Missouri-Columbia, the University of Missouri-Kansas City, the Missouri University of Science and Technology, the University of Missouri-St. Louis, and all of their component parts, including MU Health, MU Extension, UM Engagement, and the State Historical Society of Missouri. It is important that this broad and comprehensive organization uses data-informed approaches to make strategic decisions to achieve excellence.

The mission of the State Historical Society of Missouri (SHSMO) is to collect, preserve, publish, exhibit, and make available material related to all aspects and periods of Missouri history. SHSMO also seeks to generate interest in and appreciation of the rich cultural heritage of the state and its people through education and outreach. It is the premier research center for the study of Missouri state and local history.Guided by itsbylaws, the Society collects, preserves, and publishes materials that enhance research and supportlearning opportunities in the study of the Midwest. In addition, SHSMO collects stories from the past and the present to ensure Missouri's history is preserved and shared such as: unique manuscript collections, rare and specialist books, oral histories, etc.

The State Historical Society of Missouri seeks a Manuscript Specialist to process manuscript collections, conduct research room services, and promote manuscript materials. This is a full time, benefit eligible position. This position is located in Cape Girardeau, MO.

Key Responsibilities

  • Accession, arrange, describe and otherwise process manuscript, photograph, audio-visual, oral histories, electronic records, and other research materials in accordance with standard and local principles and practices
  • Assist in the appraisal of records and items within the collection. Maintain an accurate and complete collection description and inventory. Prepare reports and statistics on work progress
  • Assist in the development of strategies for the preservation and reformatting of materials in the collection
  • Conduct basic preservation of materials such as cleaning and mending of damaged papers.
  • Promote collections using social media platforms and SHSMO publications
  • Continue education through attending conferences, seminars, and professional meetings
  • Other duties as assigned

Knowledge, Skills, and Abilities:

  • Ability to lift and carry 35 to 40-pound boxes is mandatory
  • Experience working with audio-visual materials
  • Experience with Microsoft Office, including MS Access and MS Word, Adobe Acrobat, and CONTENTdm
  • Excellent visual, communication, and public speaking skills

Supervision Received

General supervision is received from the Assistant Director, Manuscripts, or the Senior Manuscript Specialist

Supervision Exercised

Functional supervision may be exercised over office support staff

Minimum Qualifications:

A Bachelor's degree in related/ relevant area or an equivalent combination of education and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications:

  • A Master's degree in History or Library Science is preferred
  • Preference will be given to candidates who are accredited archivists and have archival experience in collecting, processing, description, preservation, and digitization of collections
  • Demonstrates understanding of archival standards including EAD, MARC, and DACS
  • Preference will be granted to those with knowledge of Missouri history and the Midwest
Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.


To read more about Equal Employment Opportunity (EEO) please use the following links:


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
2+ years
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