Senior Program Officer 9 - Tatitlek Technologies, Inc.
Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
The Bureau of Education and Cultural Affairs (ECA) requires a Senior Program Officer to provide a variety of administrative services to support its Senior Leadership staff in the ECA Front Office, predominantly staffing the Assistant Secretary of State. Support includes, but is not limited to, routine office administrative functions, executive travel arrangement, time and attendance, event planning, space management, and others. Exceptional organizational skills and the ability to prepare senior principals for a vast array of meetings, engagements, and events is required. Expert knowledge on Department of State systems such as e2 travel, Tatel, ILMS motor pool, etc. is required.
The Senior Program Officer will be physically located in the ECA Front Office in SA-5 (2200 C Street, NW, Washington, DC) and is not telework eligible. The primary responsibility of the Senior Program Officer will perform a broad spectrum of office management tasks, managing the Assistant Secretary's calendar, preparing the Assistant Secretary for meetings, tasking correspondences in coordination with the ECA Executive Secretariat for the Assistant Secretary's meetings, arranging special meetings and briefings with senior diplomats from across the globe, facilitating travel and vouchers, and coordinating administrative requirements. This position requires an individual who takes initiative, analyzes and sets priorities, synthesizes and presents information clearly and concisely, identifies office needs, and resolves most problems independently. Also, the Senior . Program Officer will generate and synthesize the new policies by gathering the information, sending out taskers, and following through with programming meetings with the Special Advisor and the Assistant Secretary. The ideal candidate should have extensive experience managing senior principals, be an expert in Department of State administrative systems, and have the ability to juggle a multitude of requirements simultaneously. The Senior Program Officer is a key member of the ECA/FO team and works closely with the Assistant Secretary's staff, in coordinating bureau operational needs and principal attendance at events.
The candidate for Senior Program Officer must be detail oriented, have outstanding customer service skills, and the ability to adapt to high paced work atmosphere. The ideal candidates will be responsive, have strong communication skills, arrive to work consistently on time, possess an aptitude sense-making, and have outstanding organizational skills.
The Senior Program Officer will be working with a staff that is responsible for forming and facilitating the Bureau's mission, communicating with Department leadership, and connecting with diplomatic posts around the world. They must be able to interact with high level Executives as well as Senior Diplomats.
DUTIES AND RESPONSIBILITIES:
The ideal candidate would have the following qualifications:
Qualifications - Experience, Education and Licensure:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential functions may require maintaining physical condition necessary for frequently bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with the opportunity to move about. Occasionally there may be a need to move or lift moderately light items up to 35 pounds. Near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; manual dexterity to operate a telephone and keyboard; lift horizontally and vertically.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The noise level in the work environment is usually moderate.
ADDITIONAL QUALIFYING FACTORS:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.