Accountant/Payroll Specialist
Columbia, MD 
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Posted 1 month ago
Job Description

Reports To: Financial Reporting manager

Location: Columbia, MD

Position Summary: Responsible for the payroll, accounts payable administration, and general accounting activities of the organization. Assist in month and year-end close process as well as preparation and posting of journal entries and maintaining balance sheet accounts for both the Maryland & Indiana locations.

Essential Functions and Responsibilities:

Payroll Function

  • Process bi-weekly payroll (US) and bi-monthly payroll (CN) for Ambu Inc. employees, plus monthly commissions and quarterly/annual bonuses
  • Reconcile payroll prior to transmission and validate reports
  • Manages workflow to ensure all payroll transactions are processed accurately and timely
  • Ensure compliance with applicable federal, state, local and regulatory reporting requirements and guidelines; remain current on new legislation and regulatory rulings that impact payroll.
  • Perform as the primary point of contact with payroll company (Paycom)
  • Act as the liaison between Human Resources Department and various customers, including but not limited to: Sales, Marketing, Finance, Contracts, and Customer Service.
  • Work with Financial Reporting Manager, serve as payroll control specialist for both Ambu Inc. and King Systems in several areas to ensure accuracy between systems and application of consistent planning assumptions. Several examples include:
    • Reconciles 401(K) deferral rates by employee prior to every payroll run.
    • Reconcile Medical Benefits monthly
    • Reconciles additional benefits by employee prior to every payroll run.
    • Post Payroll entries to GL
    • Generate ad-hoc payroll reports for Finance (ex. Headcount/FTE, Gross earnings, etc.)

Accounts Payable Administration Function

  • Primary Accounts Payable Administrator (Medius)
    • New User Set up and Maintenance
    • Implementation of approval rules
    • Review Invoice posting issues
    • Clear & Post bank transactions
    • Work with end user and procurement to get approval for new vendor set up
    • Reconcile GL to Subledger
    • Assist and review the generation of payments to vendors on a routine schedule and reconcile to payment proposal
    • Perform data entry associated with Accounts Payable
      • Enter/cancel invoices when needed
      • Clear/Review/Open POs
      • Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including invoices for payment, user access, and bank transaction issues

Accounting Responsibilities

  • Primary point for Insurance Renewal
  • Reconcile and maintain Monthly Balance sheet Reconciliations for credit card, cash, freight, royalties, prepaids, payroll, etc., and others as assigned
  • Prepare and post journal entries and record intercompany transactions
  • Maintain monthly recurring entries
  • Assist in month and year-end closings
  • Post sales invoices in a timely manner prior to month end
  • Assist with preparation and coordination of the audit process
  • Assist with implementation and maintaining internal financial controls and procedures
  • Responsible for Concur and Amex administration
  • Perform other duties as assigned

Performance Criteria:

  • Knowledge of Payroll processing (Paycom) and Accounts Payable Invoice processing systems
  • Working knowledge of intermediate level accounting revolving around Cash, Accounts Payable, and Payroll
  • Knowledge of automated financial and accounting reporting system; M3 and Cognos experience a plus
  • Experience reconciling balance sheet accounts
  • Understanding of Accrual Accounting
  • Knowledge of US GAAP and IFRS
  • Knowledge of financial reporting

Qualifications /Experience:

  • BA/BS in Accounting, Finance or Business Management
  • 1-2 years' experience in an accounting or finance setting
  • Payroll and Benefit experience a plus
  • Excellent verbal and written communication skills

 

Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
1 to 2 years
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