Intern - Special Events
Milwaukee, WI 
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Job/Internship Description

Position Description:

POSITION PURPOSE

Under the direction of the Events & Communications Operations Manager, the intern will observe and assist with various projects assigned by the Office of Communications / Special Events. At the conclusion of the internship, it is our objective for the intern to gain and/or improve upon his or her general communication skills, understanding of executing event orders, planning meetings and events of various size and scale, knowledge of conflict resolution, catering operating procedures and overall event execution, and will have fulfilled educational credit requirements.

ESSENTIAL DUTIES

  1. Develop and maintain event mailings and RSVP lists, timelines and calendars. Set-up and run all mail merges of letters, labels, nametags, etc. as needed for events.

  2. Keep accurate records and maintain databases for events sponsored by MCW

  3. Works in collaboration with other communications and development team members, alumni relations office and other MCW departments to ensure consistency in all event materials, including invitations, program books, signage and PowerPoint presentations.

  4. Assist in communications around event management including BEOs, timelines, calendars, diagrams

  5. Complete Facilities Service Orders (FSO), room reservations and other booking systems as needed for events on campus

  6. Schedule meetings and assist in event date coordination as needed

  7. Maintain inventory of MCW promotional and signage material

  8. Assist in on-site event execution to include set up, break-down and AV support

OTHER DUTIES

Perform other duties as assigned.


Preferred Schedule:


Position Requirements:

EDUCATION AND EXPERIENCE

Education: Student must be in good academic standing as an upperclassman in a bachelor's level program or in a graduate level program in communications, events, or similar focus.

Experience: Light experience working with special events and/or project coordination

KNOWLEDGE, SKILLS, & ABILITIES

Excellent verbal and written communication skills in a professional setting. Professional demeanor and excellent human relations skills. Knowledgeable with Microsoft Office Suite. Ability to plan and organize work according to established priorities and work with deadlines. Ability to multi-task. Remain flexible to adapt to changing priorities.


About MCW
The Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.


EEO/AA – Minorities/Females/Vets/Disability

The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation.

 

Position Summary
Start Date
As soon as possible
Employment Type
Part Time
Period of Employment
Open
Type of Compensation
Paid
College Credits Earned
No
Tuition Assistance
No
Required Student Status
Open
Preferred Majors
Other
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