The Ronald Reagan Building and International Trade Center is Washington's premier special events and conference facility, located on historic Pennsylvania Avenue in the heart of Penn Quarter in Washington DC.
At Trade Center Management Associates we are currently seeking a Sales Administrative Assistant to add to our Sales Department.
In the position as a Sales Administrative Assistant, our mutual success is dependent on the skills and enthusiasm you bring to the role. Representing the Ronald Reagan Building and International Trade Center’s Sales and Event Planning Teams, you are a key contributor to the organization’s development and growth. Support the sales team through customer, operational and business support. Responsible for providing administrative support for Sales Managers, Event Planners and Event Coordinators. In this role, the Sales Assistant will develop drive sales productivity by generating proposals, contracts, estimate of charges and other support.
Provide administrative support to the Sales & Event Planning Department
Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, and banquet event orders). Assemble information packages (e.g., brochures, promotional materials).
Create and maintain computer- and paper-based filing and organization systems for records, reports, and documents. Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Act as Liaison between Sales Manager(s) and clients in Sales Manager's absence.
Respond to inquiries and exercise decision making skills to direct caller's request. Accurately record messages for staff and distribute the written messages to the staff members in a timely manner.
Rotate in the front desk coverage for receptionist’s break times
Perform any other job related duties as assigned
This is an entry level position although 1-2 years experience as an Administrative Assistant or in a Sales Support function is preferred
Hospitality, Sales Operations, Business Analysis, Program Management, Management Consulting or other related financial/commercial role a plus
Experience interacting with leaders across multiple organizational functions
Strong financial, analytical and communication skills
Deep experience of Microsoft Office Suite required (extensive knowledge of Excel required)
Excellent cross group collaboration skills
Bachelor's degree preferred
Experience working within a fast-paced company would be highly beneficial
Exhibits sound business judgment, a proven ability to influence others, strong analytical skills, and a proven track record of taking ownership, leading data-driven analyses and influencing results
Strong written and verbal communication skills, with experience presenting to senior management
Able to operate successfully in a lean, fast-pace organization
Highly organized, have multi-tasking skills, and efficient/comfortable in ambiguous situations
We offer state of the art facilities, a competitive base salary, generous incentive plan and a comprehensive benefits package. We are also metro accessible via the Orange or Blue lines at the Federal Triangle station providing direct access into our building.
For further information on our company, please visit our website at www.rrbitc.com Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities