Proposal Specialist and Contract Administrator
Washington, DC US
Posted 20 days ago
Job Description
Trade Center Management Associates, LLC (TCMA) is a private sector building management and hospitality service provider in Washington, DC. Its parent company, Drew Company, Inc., is a real estate development and management company headquartered in Boston, MA. TCMA currently manages the Ronald Reagan Building and International Trade Center (RRB/ITC) under contract with the General Services Administration, was awarded an IDIQ Contract with the USTDA to host reverse trade missions and manages events and conferences at the IMF. TCMA is seeking a Proposal Specialist and Contract Administrator to join our organization to assist TCMA and its affiliates identify new business opportunities in property management, hospitality services and real estate development and acquisition as well as assist with general contract administration for the RRB/lTC and other property management contracts and subcontracts. This position will be required to report directly to senior management of TCMA.
  • Lead proposal initiatives and manage responses to RFQ/RFP/Task Orders, including, but not limited to, analyzing proposal requirements, identifying appropriate content, as well as content gaps, writing concise and persuasive business proposals, proofreading, editing, preparing and assembling final response package, and ensuring timely submission and compliant responses
  • Develop pricing proposals
  • Participate in proposal planning, strategy, work sessions, reviews and coordinate meetings
  • Monitor industry publications and websites, such as FedBizOpps, to identify potential new business opportunities in real estate development and property management and operation, including, but not limited to, operation and maintenance of mechanical equipment and systems, custodial services, hospitality services, food service, lodging, event management and other building service management contracts
  • Evaluate RFQ/RFP documents, summarize requirements and track leads and opportunities
  • Participate in marketing efforts in public and private sector to support business development and teaming opportunities
  • Attend industry events
  • Review RFPs to develop questions to be submitted
  • Prepare detailed proposal management plans, outlines and templates
  • Act as main point of contact between TCMA and RFP issuer
  • Participate and/or lead contract negotiations with RFP issuer
  • Review contracts and contract modifications and negotiate contract changes
  • Prepare contract briefs summarizing contractual requirements
  • Monitor contractor performance, including reporting and status of contractor deliverables
  • Maintain working knowledge of FAR requirements, including, policies and procedures to support contract related activities
  • Assist in coordinating efforts across multiple business functions to ensure contract compliance
  • Analyze and investigate questions related to contract requirements
  • Review bids/proposals from subcontractors and conduct subcontractor negotiations
  • Maintain detailed and organized files
  • Attend meetings as directed by senior management.  May be requested to take notes, draft and finalize minutes.
  • Bachelor's degree
  • Minimum 4 years’ experience with federal government contracts and subcontracts, as well as knowledge of Federal Acquisition Regulations and experience in proposal writing
  • Excellent oral and written communication skills, as well as strong organizational and interpersonal skills
  • Ability to work successfully and productively in a team environment or independently with minimum supervision
  • Skilled in multi-tasking with a strong attention to detail
  • Experience with contracts for property management and operation, including, but not limited to, operation and maintenance of mechanical equipment and systems, custodial services, hospitality services, food service, lodging, and other building service contracts
  • Proficient in Microsoft Office programs (Word, Excel and Outlook); experience with InDesign a plus
  • Experience with FFP, CPAF and IDIQ contracts
We offer state of the art facilities, a competitive salary and an unparalleled, comprehensive benefits package. We are Metro accessible via the Orange or Blue lines at the Federal Triangle station providing direct access into ourbuilding.
For further information on our company, please link into our website
Trade Center Management Associates, LLC is an equal opportunity employer and considers qualified applicants for employment regardless of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression,   family responsibilities/familial status, pregnancy, political affiliation, disability, matriculation, genetic information, veteran status, or any other protected factor.
Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities


Job Summary
Start Date
Employment Term and Type
Regular, Full Time
Salary and Benefits
low to mid 80's
Required Education
Bachelor's Degree
Required Experience
4+ years
 This company is a Federal Contractor
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