Contract Close Out Specialist
Silver Spring, MD  / Mdale, NY 
Posted 7 months ago
Position No Longer Available
Position No Longer Available
Job Description
Under the general supervision of the Project Director, the Closeout Specialist is responsible for the management and administration of all contract files from receipt through close-out for Peer Review Contracts. 
  1. Review expired contracts and task orders to determine their type, contract limitations, contract periods, types of costs, legal status, indirect rates and ceilings when applicable.
  2. Perform limited auditing services when no previous audit has occurred to reconcile direct and indirect costs billed.
  3. Ensure receipt of final property inventory, final clearance for the SAMHSA Property Officer, and receipt of the particular contractor’s GPO certification.
  4. Prepare a Desk Audit Memoranda for each contract in the close-out process.
  5. Prepare and submit closing documents, and with the GPO’s written approval.
  6. Correspond with applicable contractors by phone, email or written correspondence to request and exchange information needed in the close-out process.
  7. Request from the Finance Office reports on the amounts obligated and the amounts paid under each contract/task order.
  8. Submit checks recovered for overpayment by the close-out process to the Finance Office through the Contracting Officer.
  9. Attempt to resolve any differences and/or questionable costs by telephone with the contractor.
  1. Prepare documentation recommending that DCM attempt to recover costs that should be disallowed.
  2. Preparation of the Close-out Checklist for review and approval of the Contracting Officer.
  3. Prepare monthly reports and meet with the GPO to review project performance.
  4. Maintain all files according to contract specifications
  1. Applicant should possess a bachelor’s degree and a minimum four years of contract close-out experience.
  2. Experience working as a Federal government contractor is desired.
  3. Professional written and verbal communication is essential.
  4. Candidate must demonstrate an intermediate level of proficiency in Microsoft Office and SharePoint.


Position No Longer Available
Job Summary
Start Date
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5 to 10 years
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