The Administrative Coordinator supports the various development activities of the organization, including oversight of the fundraising database system. The position includes entering, updating, and analyzing data; producing reports to meet critical fund development needs; and coordinating and executing mass mailing activities including solicitation, response and follow up activities. As a member of the Development and Communications Team, the Administrative Coordinator will also support communications activities, as needed.

Responsibilities

* Updates the fundraising database for all transactions regarding current and prospective donors.

* Maintains donor data, folders, and financial history in database, and creates and produces reports.

* Produces timely donor acknowledgement letters.

* Generates lists used for mass donor mailings and completes mail merge, printing, stuffing, and mailing of letters

* Serves as front-line support for development-related data for the website, including reporting, and on-line giving activities.

* Ensures prompt and meaningful communication with donors by coordinating and executing mass mailing activities and administrative tasks (e.g. donor newsletters, fall/year-end and off-cycle appeals), as well as sending customized correspondence.

* Provides analysis of fundraising appeals

* Reconciles records of donation data with finance department records, and provides reports on donations and pledges as requested.

* Creates, organizes, and maintains hard copy donor files.

* Assists with logistics and materials for donor cultivation events

* Works with Labyrinth to ensure all state charitable registrations are current.

* Writes occasional articles for the donor newsletter, The Growth Chart, and other publications

* Performs miscellaneous job-related duties as needed and supports the Chief Development Officer on administrative tasks, as requested.

* Schedules, prepares materials for, and takes minutes at internal team meetings.

* Provides back-up support to the front desk reception area.

Skills & Experience

* Minimum 2-3 years of database experience; experience with fundraising databases, a plus. SalesForce experience is a plus.

* Accuracy and excellent attention to detail.

* Excellent oral and written communication skills.

* Technical aptitude and a proficiency in the internet and in Microsoft Word, Excel, and Access;

* Must be flexible and a fast learner, have the ability to follow through, and understand the importance of maintaining confidentiality.

Education

* Bachelor’s degree in related field or equivalent.

ZERO TO THREE: National Center for Infants, Toddlers, and Families is proud to be an Equal Opportunity Employer of Minorities, Females,

Protected Veterans, and Individual with Disabilities