Meeting Planning Specialist (NFMC - Term Limited)

Company:	NeighborWorks America Company Profile \| Current Opportunities (6)
Job Location(s):	Washington
Employment Term:	Regular
Employment Type	Full Time
Start Date:	As soon as possible
Starting Salary Range:	Not Provided
Required Experience:	Open
Related Categories:	Non-Profit/Associations, Event and Meeting Planning, Tourism/Travel

Position Description

Job Number 661


	Meeting Planning Specialist (NFMC - Term Limited)
	Washington , DC

	Job Description
	GENERAL PURPOSE The Meeting Planning Specialist for the Training Division’s Enhanced Foreclosure Prevention/Intervention Trainings is responsible for all aspects of meeting planning from site selection and contract negotiations through on-site full event management for a full range of training events varying in size from 15 to 500 participants. This is a grant funded position. ESSENTIAL DUTIES/RESPONSIBILITIES * Conduct, coordinate and prepare site research and reports for training events. * Negotiate and prepare hotel contracts to full execution for training events, coordinate travel reports and prepare guidelines for training event with corporate travel agency. * Prepare and coordinate the following logistical arrangements for training events with site staff including: transportation, room set-up grid; audio visual, food & beverage, telephone/computer/fax lines, meeting room assignments, and on-site set-up needed for training staff. * Obtain and provide specifics for event newsletters. * Travel to events throughout the country and perform on-site logistical functions, address customer needs and concerns, and carry out all actions necessary to deliver exceptional customer service. * Work closely with other Training unit personnel to ensure the delivery of quality products and service with excellent customer service to internal and external customers. * Review, process, and reconcile hotel and training faculty’s invoices for payment. * Assist the Meeting Services Manager in the preparation and analysis of budget estimates; monitor event budgets; utilize systems for efficient processing of contracts, purchase orders, and invoices related to the production of training institute and events. * Assist in the maintenance and enhancement of a comprehensive database, including the inputting of events in coordination with registration, production and curriculum. SECONDARY DUTIES/RESPONSIBILITIES * Perform research, writing and other creative projects as directed. * Additional duties as required.

	Skills Required
	TRAINING AND QUALIFICATIONS Bachelor’s Degree required; or any combination of education and experience which provides the following knowledge, abilities and skills: * Minimum 3 years of experience in meeting planning of events ranging from 15 to 500 participants. * Certified Meeting Planner preferred * Attention to detail and excellent proofreading skills. * Analytical skills and the ability to think strategically * Demonstrated organizational, time-management, and project management skills. * Strong interpersonal/customer service skills for communication with internal staff and training participants from diverse backgrounds. * Ability to exercise initiative and leadership in motivating others. * Entrepreneurial creativity - ability to adjust to and create new projects and work independently. * Excellent verbal and written communication skills * Proficient with Microsoft Office Suite(Word, Excel, Access, Power Point, Outlook) * Strong work ethic with an enthusiastic, positive attitude, and the highest level of integrity. * Ability to travel on approximately 5 to 9 trips per year from 5 to 10 days. * Ability to organize, prioritize, and coordinate multiple work activities in a fast paced team environment and meet critical deadlines, as well as working independently. * Maintain regular and timely attendance. PHYSICAL/SENSORY DEMANDS * Fast paced working environment, extensive computer usage. * Travel up to 30% This is a grant funded; term limited position. NeighborWorks America is committed to providing a productive and safe environment. To achieve that goal, we conduct background & reference check investigations for all final applicants being considered for employment.

	An Equal Opportunity Employer M/F/D/V
	Job Category: Professional
	Position Type: Full-Time
	Travel Required: 30%
	Posted Date: 10/27/2009

	Contact Information
	Contact Person: Human Resources
	Email: resumes@nw.org
	Fax: (202) 220-2311
	Website: http://www.nw.org