Description

The Semel Institute for Neuroscience and Human Behavior and the Department of Psychiatry & Biobehavioral Sciences aims to improve the mental health and wellbeing of the residents of California through professional education and training, translational research, and advancements in clinical care. To support that mission, the Semel Institute requires a robust administrative infrastructure. The Semel Institute is seeking to hire a full time Procurement Coordinator to report to the Director of Finance or designee. In this role you will serves as an Institute administrative coordinator and work closely with assigned Divisions and Centers to provide ongoing purchasing and general administrative support. You will coordinate and process large volumes of purchasing, reimbursement, and other financial service requests. The position may support additional administrative tasks as assigned by the Director or designee. This includes Administrative Coordination: * Prepare University purchasing forms such as LVO, recharge request order, and a variety of forms for the Institute. * Initiate and manage complex purchasing actions through UCLA's purchasing systems including negotiations of vendor agreements and other related purchases. * Process travel reimbursements ranging from single day to lengthier and more complex travel that may be split funded among various sources. * Schedule and book faculty and staff travel including air travel, accommodations, and ground transportation per UCLA and grant requirements for reimbursements. * Maintain computer files, archives and back-ups, as well as assist in the organizational maintenance of the shared drive. * Other duties as assigned by the Director of Finance or designee. * Coordinate conference calls, complete doodle polls, and assist with documentation of conference calls (i.e., minutes) when necessary. Pay Range: $28.23 - $40.44 hourly.

Qualifications

Knowledge of University policies and procedures on travel. Knowledge of University policies and procedures regarding procurement. Demonstrated skills in reviewing forms for compliance with UCLA policies and procedures including, but not limited to, the areas of entertainment, foreign travel per diem, purchasing, memberships Skill in speaking clearly and distinctively using appropriate vocabulary and grammar to obtain and convey information at various organizational levels within and outside the University. Strong communication skills and ability to ask questions. Ability to seek appropriate staff and other resources when questions arise regarding office procedures. Proficiency in Word for Windows, PowerPoint, Excel and Outlook e-mail. Ability to perform duties and tasks independently with minimal supervision. Demonstrated ability to establish and maintain cooperative working relationships with other with other staff members and faculty. Skill in setting priorities, which accurately reflect relative importance of job responsibilities and in coordinating projects from multiple supervisors. Demonstrated attention to detail