Job Details

Provide assistance to a variety of Human Resource Support Services type activities, and a  variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of  work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.

Tasks will include, but are not limited to:

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• Announcing, tracking, reviewing, processing, and keeping records of all GED award nominations to include arranging the purchase of and obtaining awards
• Briefing the GED Career Service Panel, and providing back up support for personnel actions to include tracking evaluations, mid-cycle feedback sessions, manpower, and other personnel functions
• Maintain a schedule of appointments for a manager or office
• Answer routine telephone calls, direct calls and take messages
• Greet and escort visitors
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
• Arrange for the delivery of outgoing mail/packages with the mailroom
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
• Draft, proofread, edit and coordinate correspondence
• Perform research and retrieve information from databases and other resources
• Maintain tracking records and filing systems; archive files
• Maintain, update and serve as focal point for databases or spreadsheets
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
• Participate in meetings and events: may serve as recorder and may present position- related information
• Prepare access rosters and request security clearance transfers
• Assist in ordering supplies/equipment and arranging for office equipment repairs
• Perform administrative back up support for other offices
• Recommend innovative processes to improve the efficiency and effectiveness of the office
• Compose written communication in response to complex customer queries
• Prepare routine status reports and track office-related metrics
• Manage routine website content updates and coordinate more complex website changes with webmaster
• Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
• Attend meetings, events, and forums
• Assist in maintaining inventories, records, and receipts
• Coordinate office renovations and relocation activities
• Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
• Draft and/or provide critical/final review of correspondence
• Draft documents such as instructions, spreadsheets, presentations and reports
• Build briefing packages and present information
• Analyze metrics and provide summary to senior management
• Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates

Desired Skill Set:

• Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
• Demonstrated experience to participate productively as a contributing member in a team environment
• Demonstrated ability to be discreet and maintain confidentiality
• Demonstrated experience in the use of Microsoft Office and standard computer applications
• Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
• Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
• Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance

Education: High School Diploma OR GED Equivalent and 7 years relevant experience

Clearance:  Active TS/SCI clearance, with CI Poly

Please see standard Work, Physical and Mental Requirements for all Quantech roles. 

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.